Automatic email monitoring
Continuously watches an IMAP inbox for invoices and purchase orders as they arrive — no manual checking required.
FTL Automation
FTL Automation processes invoices from your email
FTL Automation is Windows desktop software for Australian accounts teams. It connects to your Gmail, Google Workspace, Outlook, or IMAP inbox (with your permission), finds invoice and purchase-order emails with PDF attachments, saves those files on your PC, extracts the key numbers, and exports them to Excel.
About the application
What FTL Automation does
FTL Automation is a desktop application that runs on your Windows PC. Its purpose is to automate accounts-payable filing: locate supplier invoices and purchase orders in email, download the PDF attachments locally, organise them into monthly folders, and write supplier name, invoice number, dates, GST, and totals into an Excel spreadsheet.
When you choose Sign in with Google, FTL Automation requests read-only
access to Gmail (gmail.readonly) solely to list messages and download PDF
attachments that look like invoices or purchase orders. The app does not
send, delete, or modify Gmail messages. Mail content and extracted files stay on your
computer — they are not uploaded to FTL’s servers for processing.
You can also connect Microsoft Outlook / Microsoft 365 or another IMAP mailbox. See our Privacy Policy and Terms of Service for full details.
Trusted by Australian businesses
- NORTHPEAK SUPPLIES
- HARBOUR & CO
- BRISBANE METALWORKS
- COASTAL LOGISTICS
- MERIDIAN GROUP
- SUMMIT TRADE CO
The problem
Manual accounts processing costs time
Every invoice that lands in your inbox turns into five minutes of repetitive, error-prone admin. Multiply that by a hundred suppliers a month.
Manual process
- Download email attachments one by one
- Rename files by hand
- Create folders for every month
- Enter data into Excel manually
- Search for missing invoices
- Repeat the whole thing tomorrow
FTL Automation
- Detects invoices automatically
- Saves PDFs to the right place
- Creates monthly folders on its own
- Extracts invoice information for you
- Exports a ready-to-use Excel spreadsheet
- Runs quietly in the background, every day
Features
Everything accounts payable needs, none of the busywork
Invoice extraction
Reads invoice PDFs and pulls out invoice number, supplier, invoice date, due date, GST, subtotal and total.
Purchase order processing
Automatically tells purchase orders apart from invoices and files each one where your team expects to find it.
Monthly folder organisation
Creates a clean folder structure by year and month, so nothing is ever more than two clicks away.
Excel export
Builds a structured, ready-to-reconcile spreadsheet for accounts payable — no copy-pasting required.
Runs automatically
Starts with Windows and keeps working in the background, with almost no day-to-day interaction needed.
Local processing
Documents are read and stored on your own computer. Nothing is uploaded to the cloud.
Fast installation
Simple setup with minimal disruption — most teams are fully running within an afternoon.
See it running
One dashboard for everything the software just did
Check status at a glance, jump into the folder or spreadsheet, and see exactly what happened while you were away.
Running
Email connected: accounts@yourcompany.com.au
Invoices today
0
Purchase orders today
0
Total processed
0
Documents processed — last 7 days
Recent activity
- Northpeak Supplies
- Coastal Logistics
- Meridian Group
- Excel spreadsheet
- Summit Trade Co
How it works
From inbox to spreadsheet, six steps, zero clicks
-
01
Email arrives
An invoice or purchase order lands in your inbox, same as always.
-
02
Software detects it
FTL Automation recognises the attachment as an invoice or PO.
-
03
PDF downloaded
The file is saved locally, named consistently, ready to file.
-
04
Data extracted
Supplier, dates, GST and totals are read straight off the document.
-
05
Excel updated
A new row appears in your accounts payable spreadsheet automatically.
-
06
Done — automatically
No folders to create, no files to rename, nothing left to chase.
Why teams switch
Less admin, fewer mistakes, better numbers
Save hours every week
What used to take a full day of admin now runs quietly in the background.
Reduce human error
No more mis-typed totals or invoices filed in the wrong month.
Stay organised
Every document lives exactly where the next person expects to find it.
Increase productivity
Your accounts team spends time on exceptions, not data entry.
Pricing
Priced around how your business actually runs
One-time setup plus a simple monthly subscription. Download the Windows installer as soon as your first payment clears. Enterprise installs are still scoped with us directly.
Starter
A$250
setup fee
then A$50/month
For small businesses processing a handful of invoices a week.
- Automatic email monitoring
- Invoice & PO detection
- Monthly folder organisation
- Excel export
- Windows installer download
Most popular
Professional
A$500
setup fee
then A$100/month
For growing businesses with a steady stream of suppliers.
- Everything in Starter
- Full data extraction (GST, totals, dates)
- Automatic startup with Windows
- Priority support
- Windows installer download
Enterprise
Custom
Custom installation for larger or multi-entity businesses.
- Everything in Professional
- Multi-inbox & multi-entity support
- Custom extraction rules
- Dedicated onboarding
Internal only
Test checkout
A$1 setup + A$1/month — use to verify Stripe, license key, and email. Cancel the subscription in Stripe after testing.
FAQ
Questions accounts teams usually ask
After purchase, download FTLAutomation-Setup.exe from the success page and run it on a Windows PC. The installer places FTL Automation in your user profile, creates Start Menu shortcuts, and can open the local dashboard so you can connect Outlook, Gmail, or IMAP. For Enterprise, we can still install and configure it with your team on-site or remotely.
Yes. Use Sign in with Microsoft for Outlook / Microsoft 365. Work or school tenants need a one-time approval from their Microsoft 365 admin — see the IT admin guide. Gmail and Other IMAP are available if Microsoft consent is blocked or the mailbox is on-premises only.
Yes. Use Sign in with Google in Settings for Gmail or Google Workspace. You can also use Other IMAP if preferred.
Yes. Documents are downloaded and processed entirely on your own computer. Nothing is uploaded to a third-party cloud service.
Yes. Alongside supplier name, FTL Automation extracts invoice number, invoice date, due date, GST, subtotal and total for every document it processes.
Yes. It can start automatically with Windows and keep monitoring your inbox in the background, with minimal day-to-day interaction needed.
Folder naming, extraction rules and spreadsheet layout can all be tailored to how your business already works. Enterprise installations support custom rules per entity.
Free tool
What's manual invoice processing costing you?
Answer four quick questions and get a plain estimate of the hours and dollars your business spends each month moving numbers from PDFs into spreadsheets.
Get started
Book a 15-minute demo
Leave your details and we’ll get back to you to arrange a quick demo of FTL Automation on real invoices.